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Organisation & Workforce

Headcount and vacancies, without asking HR

How many people do we have, and which seats are empty? In a demonstration bank on Parsware, a regional manager reads it herself: the workforce overview has the numbers already, and every one prints as a report.

A green card reading "How many people do we have?" beside a screenshot of the workforce overview: one vacant position, no temporary positions, nobody without a seat, one change on its way, and two charts.

How many people do we have? And which seats are empty?

In most organisations, you ask HR. Somebody pulls a spreadsheet together, and by the time it arrives, it's already out of date.

Here's the other way, in a demonstration bank on Parsware. This isn't banking software. It's how any large organisation keeps headcount and vacancies in front of the people who need them. The screens are the real application, and the people and the data are made up for the demonstration.

The numbers are already there

Grace manages the region. She opens the workforce overview, and doesn't have to ask anybody for any of it.

The workforce overview: four counts across the top, a chart of orders by stage and a chart of open positions, filled and vacant, and two lists underneath, of vacant positions and open orders.

One seat nobody sits in.

The overview with the first count picked out: Vacant positions, 1, open positions nobody sits in.

No temporary positions, and nobody employed without a seat.

The overview with the next two counts picked out: Temporary positions, 0, and People without a seat, 0.

And one change on its way: Tom's transfer, from the last article, approved and waiting for its date.

The overview with the last count picked out: Changes on their way, 1, asked for and not yet carried out.

The same, as charts

Orders by stage shows the one scheduled change. Open positions, filled and vacant, shows how much of the bank is empty.

The overview with the chart of open positions, filled and vacant, picked out: a ring mostly filled, with one slice vacant.

The empty seat is listed underneath. Press it, and it opens in place: Teller 1, at Branch 002.

The vacant positions list opened at the seat itself: Position, Teller 1, with its New order command above it.

And as reports

Everything on the overview prints as a report too. Vacancies: every open seat nobody sits in.

The Vacancies report: one row, Teller 1, BR002-T1, Branch 002, Teller, Fixed, with the code picked out.

Positions: every seat in the bank, and who holds it.

The Positions report: every position with its code, unit, job and type, and its Held by column picked out, empty only for Branch 002's teller seat.

Personnel: everybody she manages. Grace sees her own region's people. The HR department isn't hers, so it isn't on her list.

The Personnel report: five people, all in Region North and its branches, with Grace Turner's own row picked out.

Orders: every order, newest first, with where it has got to.

The Orders report: two orders, one Rejected and one Scheduled, with Scheduled picked out.

Each one prints, or opens on its own, ready to send to whoever asked.

The Orders report with the Print button picked out at the top right.

What you know now that you didn't

  • Headcount, vacancies and changes on their way are on one overview, worked out from the records themselves.
  • Every number on it is also a report that prints or opens on its own.
  • A manager sees the people she manages, not everybody's.
  • Nobody has to ask HR, and nobody has to keep a spreadsheet up to date.

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